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Advanced Resources: Project Coordinator

Advanced Resources

This is a Full-time position in Chicago, IL posted November 18, 2021.

Job Title: Project Coordinator Duration: 6+ Months Location: Chicago, IL, 60606 Description: The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information.

This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.

Skills: Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.

Resolves questions regarding the project; research and provide appropriate answers.

Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

Manage project set-up preparation and compile documentation updates.

Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.

Plan, coordinate and facilitate on-site and off-site meetings for the project.

This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.

Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.

Obtain physical sign off of project documents & maintain electronic andpaper files.

Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.

Manage IT resources for project offices and staff by coordinating with internal support departments.

Provide follow up reports on ARs and unbilled issues as assigned.

Administer project closeout activities.

Compose project cost forecast updates.

Establish priorities and deadlines on project deliverables.

Investigate project expenses not billed to the client and report findings to the Project Manager.

Assist Project Manager in preparation of client contracts and sub-contracts.

Develop procedures pertaining to internal project requirements.

Requirements: High School Degree required.

Associate’s Degree or Bachelor’s degree preferred, in a related field or a minimum of 10 years’ experience.

Applicable experience may be substituted for degree requirements.

Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills.

Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.

Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.

Demonstrated ability to communicate with all levels within an organization Job Requirements: Create development project budgets and pro-formas, providing sound business analysis for project feasibility Develop a selling strategy for each project Supporting the operation with the management of orders To support software testing prior to rollout Respond to assigned applications and work orders to ensure accurate data in the systems Perform take-offs and final proposals on each project Coordinate project schedules, and identify and assists in resolving issues Deliver excellent business service to all aspects of operation and actively promote business service standards within area of responsibility Fluctuate depending on the need of the business Improving the accuracy of data Coding via a paperless system with automatic routing Manage weekly brainstorm meetings to generate new business and creative ideas for development Spend metrics to management on a weekly and monthly basis Hand off major projects post-sale Give training to use IT systems and hardware Maintenance of the door access control system Produced and analyzed to ensure data standards are adhered Help keep clients and service within the minds of the customers Keep aware of the schedule of work at sites Monitor budgets for planning development activities Work to ensure SBA’s asset management policies, standards and procedures Involve the team in finding solutions to areas where performance is not on target