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Human Resource Analyst

City of Bainbridge Island

This is a Full-time position in Bainbridge Island, WA posted February 10, 2021.

Summary nn This is a part-time position (20 hours per week).

The ideal candidate has experience performing a wide range of human resources administrative duties.

The individual must be able to multi-task, meet deadlines and work with many interruptions.

Typical duties include providing accurate information to employees and candidates, maintaining data and records, and administering various benefit programs.

Prior work in the public sector is preferred.

This position is open until filled.

Cutoff for first review of applications 8 am, Oct.

28, 2020.

The Human Resources Analyst assists the Human Resources Manager with the planning, coordination, compliance and implementation of human resources programs, policies and procedures.

Focus areas include recruitment, selection, benefits administration, recordkeeping and labor relations.

This position acts as Secretary/Chief Examiner for the City’s civil service system.

About the City of Bainbridge Island The City of Bainbridge Island is a vibrant community with small-town feel, 52 miles of scenic shoreline and densely forested areas.

Our employees are the most important asset in preserving and enhancing the special character of the Island, and in responding to the community’s needs.

The City provides competitive salaries, outstanding benefits and professional growth opportunities.

City Vision A healthy Bainbridge Island, now and for future generations.

City Mission Serve and respond with skill, trust, and care.

City Values nn Stewardship: We manage our resources with intention.

Professionalism: We bring knowledge to our work and energy to new challenges.

Connection: Respect and communication are central to our success.

Balance: Personal well-being improves our work and makes our organization strong.

Essential Functions Participates in the development, implementation and day-to-day administration of human resources policies, programs and projects.

Responds to inquiries regarding human resources policies, procedures and programs.

Assists with the recruitment and selection process to ensure timely and thorough completion; coordinates vacancy advertisements; may screen employment applications against established criteria to identify qualified applicants; schedules and may participate in interviews; assists with pre-employment background and screenings.

Serves as primary coordinator for online application system; provides technical assistance to staff.

Assists with the administration of the City’s benefit programs, including review and implementation of annual benefit adjustments, the open enrollment process, orienting new employees regarding benefits and providing guidance to employees with questions.

Serves as Secretary/Chief Examiner for the city’s civil service system; ensures proper procedures for recruitment, testing and maintenance of eligibility rosters for covered public safety positions; interprets Civil Service rules for staff; attends and prepares minutes for Civil Service Commission meetings.

Processes personnel action forms in a timely fashion; prepares and enters employee data into financial system; coordinates with Finance staff on annual pay adjustments and other pay changes associated with the City’s benefit programs.

Communicates with employees regarding their Family Medical Leave Act (FMLA) rights and responsibilities; documents leaves and tracks entitlements; ensure compliance with FMLA and other laws, regulations, labor contracts, policies and procedures as assigned.

Coordinates and administers various programs, including the safety program, drug and alcohol testing and workers compensation claims.

Coordinates employee service award program.

Serves as staff support to Citys Law Enforcement Officers and Fire Fighters (LEOFF) Disability Board.

Maintains accurate central employee records; collects and analyzes data as needed.

Coordinates city-wide training and professional development events, including evaluating and recommending programs; maintains employee training and certification records.

Researches human resources policy issues and may develop policies for review; performs salary surveys; may compile information for collective bargaining or classification reviews.

Performs various clerical and office support duties, such as developing and maintaining filing systems and compiling data.

Maintains timely and regular attendance.

Other duties as assigned.

Preferred Qualifications nnA bachelor’s degree in human resources, business or public administration or a related field and 3 years of human resources administration experience; OR any combination of experience, education and training that would provide the level of knowledge and ability required.

Public sector experience is preferred.

Knowledge of: nn Human resources laws, principles, practices and procedures.

Principles and methods of recruitment, selection, position classification and compensation.

Civil Service requirements.

Laws pertinent to equal employment opportunity and affirmative action, employment testing, and federal and state laws related to employment and compensation practices for public employers.

Various federal, state, and local laws and regulations regarding equal opportunity employment, fair labor standards, non-discrimination, Americans with Disabilities Act accommodation.

Benefit programs, terminology and practices.

Recordkeeping techniques and processes.

Research methods and report presentation.

Municipal government organization, functions and services.

City organization, operations, policies and procedures.

Ability to: Maintain confidentiality of sensitive information.

Organize and prioritize multiple concurrent responsibilities and assignments in a timely manner.

Analyze complex information and develop and implement sound solutions.

Provide excellent customer service.

Keep and maintain accurate and detailed records in compliance with applicable records retention laws and policies.

Read, interpret, apply and explain rules, regulations, contract provisions, policies and procedures.

Support and model the identified vision, values and behaviors of the organization.

Establish and maintain effective working relationships.

Use initiative and independent judgment within established procedural guidelines.

Operate a personal computer utilizing a variety of standard and specialist software.

Communicate effectively both orally and in writing.

License and Certification Requirements Valid Washington State driver’s license is required.

Successful completion of a pre-employment background check is required.

Additional Information nn Working Conditions The regular work schedule is 20 hours per week, Monday through Friday, generally during the core hours between 8 am and 5 pm.

Work is primarily performed in an office which is busy, oriented to public service and subject to work interruptions.

Noise level is moderate.

Position infrequently requires outdoor work, which includes driving a vehicle.

Outdoor environment can include uneven and unstable walking surfaces, tripping hazards and inclement weather conditions.

Attendance at meetings before or after regular work hours may be required.

Physical Requirements Continuous repetitive arm/hand movement is essential to performance.

The incumbent in this position must be able to discern voice conversation, have the physical ability to perform essential job functions, and have hand-eye coordination sufficient to operate computers, do keyboarding and operate other office equipment.

The incumbent must have the ability to produce legible handwritten documents and may need to push, pull, lift and carry up to 20 pounds.

The City of Bainbridge Island is an equal opportunity employer.

All employees and candidates for employment will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex/gender, race, national origin, religion, creed, color, marital status, veteran status, age, pregnancy, sexual orientation, gender identity, disability, genetic information or any other basis prohibited by law.

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