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Human Resources Administrator

StaffWorks, Inc.

This is a Contract position in Seymour, CT posted November 29, 2021.

We are a provider of human resource services for business owners and entrepreneurs. Having been in business for over 30 yrs, we have deep ties to the local community and professional associations. Due to continued growth, we are seeking an HR Administrator to join the team Position Summary: The HR Administrator provides administrative support to internal team members and external Clients. Duties and Responsibilities: Provides direct support to HRB on assigned accounts. Ensures quality service to internal and external customers in all assigned tasks while upholding HRCG’s values at all times. Partner with administrative support staff and Payroll Account Managers to provide superior client service and response times. Collaborates with HRB’s to effectively support assigned clients and acts as a back-up in the HRB’s absence. Maintains a current knowledge of job responsibilities and compliance changes. Performs customer service functions by responding to inquiries received by the HR Department from all levels of employees assisting with their inquiries and or requests in a timely and efficient manner. Verifies and maintains I-9 documentation. Follows up with Clients to confirm all I-9 forms and IDs are received within the 3-day compliance window. Educates Client on I-9 Compliance and completion of I-9 Forms and collection of Identification forms. Prepares FMLA/LOA letters for employees and submits disability claim forms to third party administrator. Submits First Report of Injury forms to the Worker’s Compensation carrier and enters information into Evolution and iSolved HCM systems. Responsible for running monthly and quarterly OSHA Logs verifying all information on logs are accurate and accounted for. Prepares annual OSHA Summary Logs, works closely with HRB managing employees back to work, and records completion of filing. Reviews EEO Standard Reports and updates HCM platforms; files Annual EEO-1 Reports for external Clients. Reviews, screens, and forwards resumes of applicants that meet the job criteria to hiring manager. Schedules applicants for first round interviews. Responsible for conducting new hire orientation for assigned clients. Prepares “exception” job offer letters and mandated State (e.g. NY and CA) Wage Notification forms. Initiates off boarding of employee. With support from the HR Benefits Administrator – responsible for saving all benefit confirmation forms to employee files, approving all benefits for payroll processing, preparing carrier feeds, and facilities changes with carrier. Accurately maintains employee electronic document files by scanning, saving, and naming documents according to standard operating procedure. Assists with or prepares correspondence. Assists HR Business Partner with various research and/or special projects. Performs other duties as assigned. Competencies : To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position: Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. Responsiveness – act quickly and minimally operates within the HRCG standard of care for client contact. Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Interpersonal Skills—remains open to others’ ideas and exhibits willingness to try new things. Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. Written Communication—the individual drafts or edits work for spelling and grammar, presents numerical data effectively. Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Confidentiality – the individual will adhere to ethical principles regarding data protection and confidentiality regarding employee and client information obtained. Core Values Accountable – doing what is expected (and beyond) or communicating challenges in meeting deadlines, completeness or accuracy; no surprises In Service – providing service excellence to each other and our clients – we exist to serve others Ownership – owning and committing to the process, the standard, the outcomes and the delivery; no deflecting and no excuses Curious –desiring, yearning and persevering to do your job well and the commitment to learn and be better every day Courage – engaging in transparent and passionate debate of ideas, challenging the status quo, stretching beyond your comfort zone. Education / Training / Certifications: Bachelor’s degree and 2 years of Human Resources experience. PHR or SHRM – CP Certification preferred. Candidate must have knowledge in the following administrative areas: Employee Onboarding & Offboarding, Benefit and COBRA Administration, Leave Management, Worker’s Compensation, and Recruitment. Work Environment & Schedule: Monday – Friday 8:30 to 5pm This job operates in a very high volume, fast paced professional office environment supporting multiple external clients. This is a permanent, direct hire role offering 25-32/hr