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Human Resources/Payroll Coordinator


This is a Full-time position in Tempe, AZ posted November 21, 2021.

Job Purpose:

HR/Payroll Coordinator will be responsible for payroll processes, computing wages, and ensuring that employees’ salaries are paid correctly and on schedule.

In addition, this person will be responsible for coordination of certain HR functions.

This position will report to the Controller.

Responsibilities and Duties:

Assist employees with payroll forms, access, and payroll/benefit related questions

Ensure all associates are paid accurately based on hours worked, you will verify timesheets for accuracy, run appropriate timesheet and verification reports, and interface with employees and managers as necessary.

Enter appropriate payroll data into the employee database system (TSheets and COINS)

Complete payroll processing including computing wage and overtime payments and calculating and recording payroll deductions in order to complete weekly payroll

Complete all Certified Payroll Reports according to job contract including paper form WH-347, electronic LCPTracker, or custom website designed by client

Reconcile and submit all payroll liabilities including payroll taxes, garnishments, and benefits

Run reports i.e.

missing hours, OT, Adhoc
Assist employees with questions related to leaves of absence, benefits, pay issues and general employee enquiries

Effectively communicate with employees within the organization providing advice, assistance and follow up on policies and programs

Assist with creating letters/memos, maintain manual and computerized filing, HRIS, web based systems and compile/prepare reports

Maintain thorough and current knowledge of all Human Resources/employee regulations and laws, and ensure compliance including EEO, Unemployment, Wage & Hour, ACA

Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention
Maintain all benefits reports; compliance; enrollments, assist with vendor billing reconciliation

Assist with coordination of open enrollment

Assist with employee questions regarding benefits

Assist with administering benefits and maintain terminations process with COBRA

Assist with supply and distribution of HR related materials (benefits books/handbooks, etc.)

Assist with new hire paperwork including E-Verify and administer new hire drug testing

Report and document all changes including new hires, terms and employee changes to corporate HR

Employment Verifications

Updating and Creating SOPs to support HR procedures

Provide phone and mail coverage and assist with general office processes.

Photocopy, scan, email and fax information and materials as needed.

Assist with maintenance of general personal filing system

Other duties as assigned
Qualifications and Skills:

Basic qualifications
2+ years relevant experience in payroll, human resources as a generalist, or other relevant experience

Experience working with COINS product (s) preferred

Ability to deal with ambiguity, tight timelines, and multiple priorities, in a fast-moving, constantly changing environment

Tact and diplomacy combined with excellent interpersonal skills and business acumen

Knowledge of payroll law

Must have the ability to maintain confidentiality

Proficiency in MS Excel – ability to manipulate data with strong knowledge of formulas & pivot tables

Demonstrated experience applying independent judgment on payroll issues and working closely and effectively with leadership at different levels of the organization

Strong communication skills, both written and verbal

Ability to adapt & respond effectively to a rapid and complex changing work environment

Ability to manage multiple priorities simultaneously with orientation on results

Ability to be comfortable with a high-volume workload and not resistant or afraid to “roll up your sleeves”

Proven effective consulting skills, with an ability to influence in all directions and at all levels

Excellent organizational and interpersonal skills refined for customer interaction

Being an enthusiastic team player with a strong drive to create a positive work environment
Preferred qualifications
Bachelor’s degree in Human Resources or related field

Bi-lingual English & Spanish preferred

Human Resources experience in a construction services environment would be considered an asset.

Ability to compile, review and make recommendations by analyzing data across functional areas of HR
Physical Requirements:
Must be able to sit, stand, bend, lift, push, pull, stoop, walk, and move frequently during working hours.

Must be able to lift 30 lbs.

floor to waist, lift 10 lbs.

waist to shoulder, lift and carry 30 lbs., and push/pull 40 lbs.
Direct Reports:
Not applicable
Position Type:
Full Time Year Round

In state and out of state business travel based on business need

Other Duties:
The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification.

Management may assign other functions not listed herein at its sole discretion.
This is an equal opportunity employer.

They celebrate diversity and are committed to creating an inclusive environment for all employees.

They prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $55,000.00
– $65,000.00 per year

Dental insurance
Health insurance
Paid time off
Vision insurance
Physical Setting:
8 hour shift
Day shift
Monday to Friday
Ability to commute/relocate:
Tempe, AZ 85284: Reliably commute or planning to relocate before starting work (Required)
Bachelor’s (Preferred)
Payroll: 2 years (Required)
Work Location: One location