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NESCO Resource: Project Manager Assistant

NESCO Resource

This is a Full-time position in Portland, OR posted June 9, 2021.

We have an amazing full time contract to hir opportunity with one of our top EPCM clients for a PM Assistant.

The Project Manager Assistant will assist Project Managers with day to day administrative tasks; sets up and assists with maintenance of project scheduling, spreadsheets, construction cost estimates, databases and reportsPrimary duties and responsibilities: Assists Project Managers with day-to-day administrative tasks.Stocks and orders office supplies.Assembles project specifications, drawings, and other pertinent information for each design review and issuance.

Transmits design reviews and IFC packages to client and construction partner.Tracks and maintains logs for incoming and outgoing communications.Communicates with the client, general contractor, trade partners, and others relative to construction document distribution.

May respond to or initiate inquiries from these parties.Prepares packages for submittal to the city for permitting.

Track packages that have been issued for construction for submission to the local jurisdiction and coordinating any comments received from the jurisdiction to adjudicate.Sets up and maintenance of project schedules and other logs.

Including scheduling project meetings and milestones among internal stakeholders, trade partners and clients.

Includes booking meeting rooms, setting up conference calls, etc.Runs weekly project reports and other reports as requested.Attends Administration meetings.

May attend project meetings to capture meeting minutes and action items.Coordinates ordering of lunch and refreshments.

Prepares conference rooms for meetings.Receives, processes and distributes interoffice correspondence and incoming mail.Assist Project Manager in documenting and tracking status of Design Change Notices.Document and maintain status of Quality Program to make sure that we are in compliance with the program, communicating with staff to close gaps as well as reporting out the status.Document and track the status of Submittals and Requests For Information received from the construction trades and working with staff to make sure we are providing responses in accordance with our contractual obligations for turnaround time.Assists with training and oversight of new Project Management Assistants and/or new project team members to familiarize them with company and customer-specific procedures.Maintains and updates Project Management Assistant training manual.May travel to branch offices and/or customer facilities for coordination purposes or to provide training.Work with Project Manager for setup of proposals and project plans in accounting system.

Makes sure staff has billable charge codes and communicate where people need to bill their time.Knowledge, skills, and abilities: Associate or Bachelor degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.Must type 55-60 wpm.Must have good verbal and written communication skills.Must possess strong organizational skills and be able to work in a deadline oriented environment.Demonstrates good organizational, verbal and written communication skills.Proficiency in prevailing project controls software required.Salary: $18-23/hrContact Roxanne 518-313-7792Job Type: Full-timePay: $23.00 per hourExperience:Administrative: 1 year (Required)Education:High school or equivalent (Required)