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Payroll and Accounts Payable Specialist


This is a Contract position in Kalispell, MT posted October 2, 2020.

Flathead County is an equal opportunity employer. Flathead County shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.This job description is intended to reflect core areas of responsibility and an incumbent employees’ knowledge and skill set needed to complete those functions. This document is not intended to catalog each individual duty; employees are routinely called upon to address emerging employer requirements in alignment with individual work units and assignments of jobs. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer change. Job Title: Payroll and Accounts Payable Specialist Job Code: 01190Department: Finance OfficeReports to: Finance Director Pay Grade: Stnd 25FLSA Status: 1Non-Exempt 0 ExemptWork Unit Overview: The Finance Office vision is to inspire public trust in County government by providing exemplary financial services, safeguarding the County’s financial integrity, and ensuring compliance with fiduciary responsibilities and professional directives. This includes maintaining salary and payroll information, ensuring County employees are paid accurately according to established procedures and the law, ensure timely payments for goods and services necessary for the operation of county departments and ensure compliance with public purpose, county policies and the law.Job Summary: The Payroll and Accounts Payable Specialist is responsible for compiling County employee time and payroll data to ensure that employees receive accurate timely paychecks in accordance with established procedures and the law. This position also processes county claims and insures claims are properly documented with public purpose and compliance with all applicable county policies and the law.Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs. Compile and audit employee time; enter payroll data changes and new employee set up based on HR direction; set up and maintain web user access and timekeeper authorities; change withholding deductions and direct deposits based on employee direction; interpret, calculate and set up garnishments based on court/IRS direction; and ensure wages are processed according to county policies and applicable regulations and that regular and special payrolls are completed in a timely manner. Update and maintain payroll system including, but not limited to, benefit and deduction codes, hour types, pay matrixes, user defined formulas, notes and tables, activity security and restrictions in accordance with governing laws, processes and policies. Work closely with department timekeepers to correct all errors in time reporting, general ledger coding and policy compliance. Work with employees to explain how the payroll system works and answer any questions they may have regarding their checks. Train timekeepers on their roles and responsibilities of time entry. Distribute payroll deductions (e.g., retirement, health insurance, dues, etc.) according to department policies and in compliance with local, state, and Federal statutes. Maintain records of payroll deduction items and work with internal and external auditors and/or accounting staff to reconcile the payroll liability accounts. Support accounting staff in preparation of salary information for budget spreadsheets and bi-weekly general ledger posting. In addition assist in supplying information for financial statement note disclosures. Compile statistical reports, statements, and summaries related to pay and benefits and submit them to the appropriate departments, boards, commissions, and County officials as requested by Finance Director. Process monthly, quarterly, and annual reports for State or Federal government, such as 941, W-2s, unemployment, work comp etc.