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Payroll and Benefits Coordinator

Oak Ridge Financial

This is a Full-time position in Golden Valley, MN posted June 7, 2021.


About the Position
Reporting to the Chief Financial Officer and serving as an integral member of the firm, the Payroll & Benefits Coordinator will ensure that payroll and benefits will be completed accurately and in a timely manner and assist with other tasks as needed.


Principal Responsibilities




·         Running all aspects of Xtiva (3rd party commission manager system).

Inputting manual checks, ACH’s, monthly adjustments and expenses, daily reconciliation to commissions from clearing firm, processing month-end payroll reports.

·         Processing semi-monthly payrolls.

Taking data from Xtiva and inputting into ADP.

·         Manage payroll changes, including changes to wages, tax withholding, garnishments, and benefit deductions.

·         Gather new employee payroll forms and enter into ADP.

·         Maintain records of broker’s gross commission and monthly top 10 broker list.

·         ACA Reporting

·         Answer employee payroll questions and ensure resolution.

·         Handle any state tax inquiries

·         Set up new states for income and unemployment taxes.




·         Work with new employees for the benefit enrollment process.

·         Input benefit premium deductions into ADP (new employees, updates, and annual open enrollment).

·         Work closely with benefit broker and vendors.

·         Assist employees with benefit questions.

·         Review monthly benefit invoices to insure accuracy with payroll deductions and monitor for any employee modifications.





·         Verification of employment.

·         Background checks and fingerprinting.

·         Financial audit support

·         Assist with firm insurance renewal applications

·         Filing of state annual reports

·         Assist with other functions as needed.






·         3+ years of prior experience in payroll and benefits administration

·         Excellent written and verbal communication skills

·         Understanding of the products and services offered by a securities broker/dealer preferred

·         Experience in a commissioned compensation environment

·         Ability to establish relationships internally and externally

·         Advanced Microsoft Excel skills

·         Strong attention to detail

·         Quick to respond to requests

·         Ability to maintain confidentiality

·         Multi-tasking and prioritizing of projects to ensure timely completion

·         Ability to work independently and take initiative, anticipating and resolving problems

·         Strong professional demeanor, interpersonal and customer service skills

·         Ability to manage multiple priorities and projects