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Payroll Processor


This is a Full-time position in New York, NY posted June 17, 2021.

Intro/Program Description: Goddard Riverside Community Center (GRCC), a well-established Manhattan community-based agency with an annual operating budget of approximately $30 million, seeks a highly qualified candidate to facilitate data analysis and the effective staffing of the organization. GRCC is a leading human service organization in New York City?s meeting the basic needs of children, youth and families, homeless people, and older adults through 25 programs at 20 sites on the Upper West Side and Harlem.

Purpose of Position:
The HR/Payroll Specialist is responsible for the support and maintenance of the Human Resources Information System, compiling information for compliance reporting, HR-related payroll and associated administrative tasks.

Monday through Friday – 9:00am to 5:00pm

Salary Range
: $45,000 to $55,000 – commensurate with experience

1) Payroll

  • Responsible for processing bi-weekly payroll for 500+ employees
  • Ensure all Federal, State, and Local taxes as and benefit contributions are all properly deducted from employees? compensation
  • Calculate and process Cost of Living Adjustment across four unions according to their Collective Bargaining Agreements
  • Prepare monthly/biweekly union and commuter benefits reports ensuring proper payments are made by a designated date
  • Responsible for accurate data entry of employee information into Paycom
  • Maintain a central log of all payroll changes/updates for each biweekly pay period
  • Accountable for processing garnishments, child support, and tax levies
  • Work with managers and at times employees to ensure time is entered and approved accurately for each pay period and that payroll is compliant with Federal, State and Local wage and hour laws
  • Train new supervisors on Paycom responsibilities and functionality as part of manager onboarding
  • Draft memos related to pay adjustments to be included with paychecks
  • Serve as the main point of contact for answering employee questions about payroll and personnel forms
  • Recommend and implement process improvements on Paycom
  • Troubleshoot time & attendance timecard errors and audit timecards prior to import into payroll system

2) Human Resources Information System

  • Design, direct, and oversee electronic data processing and workflow to ensure continuity and successful delivery of functional HRIS service to the organization.
  • Produce informational reporting and analysis via Microsoft Excel and/or Access to support all functional areas of HR, Senior Leadership, and organizational initiatives, including HR and Workforce performance measures
  • Develop systems, operational controls, and audit schedule to provide for data security, integrity, disaster recovery, contingency procedures, and legal compliance, including HIPAA.
  • Management of all user accounts, maintaining confidentiality and security through set-up of custom user roles, implementation of column and row level security procedures, creation of custom views, authorizing password resets, and locking out accounts when necessary.
  • Monitor and analyze performance of system to ensure optimal efficiency and data integrity.
  • Create paperwork tracking systems and procedures to ensure timely and accurate processing and record-keeping compliance
  • Develop and prepare periodic reports for Senior Management incorporating key metrics such as headcount, turnover/retention, vacancies by programs, overtime data, leaves of absence
  • Supply HR metrics and headcount reporting and forecasting; provide scheduled reports to ensure the organization is fully cognizant of trends and key drivers
  • Respond to ad hoc requests for payroll or HRIS data and reports from finance and accounting, other departments, consultants, and/or funders.
  • Integrate our HRIS system with CIRS (Cultural Institutions Retirement Systems)
  • Work with third party administrators to reconcile benefit contributions.
  • Work with Talent Acquisition Specialist to monitor new hire checklists in Paycom for completion of onboarding steps

3) Compliance

  • Work with Finance and Compliance departments to prepare personnel information for funder audits as requested and to follow up on any corrective action plans
  • Work with payroll/HRIS provider to complete annual ACA reporting
  • Assist in gathering and completing annual Affirmative Action data
  • Complete annual EEO-1 report and other Census Reporting
  • Complete quarterly Multiple Worksite Reports for the U.S Bureau of Labor Statistics

4) HR Operations & Other Administrative Functions

  • Accurately complete any incoming employee maintenance, ensuring all changes, new hires and terminations are completed before payroll processing
  • Assist Benefits Manager with paid time off request calculations and leave of absence management
  • Handle general HR inquiries and administrative requests including letters of employment, wage and employment verification forms, etc.
  • Special projects as assigned

Qualifications/Educational Requirements

  • AA required with relevant experience or professional certifications; Bachelor’s preferred with a strong preference for a Bachelor’s in Accounting

  • 1-3 years of relevant experience
  • Non-profit experience preferred
  • Advanced skills in Microsoft Office especially Excel, Word and PowerPoint
  • Excellent communications skills both written and verbal

Knowledge, Skills and Abilities

  • Excellent verbal and written communication skills with ability to interact effectively with individuals at all levels, both internally and externally to the organization
  • Demonstrates high energy and desire to succeed
  • High level of professionalism with ability to handle sensitive and confidential information
  • Analytical and problem-solving skills
  • Hard working, detail oriented and organized with strong ability to multi-task and problem solve in a high volume and demanding environment
  • Ability to work independently and as part of a team
  • Ability to maintain confidentiality with sensitive employee information
  • Demonstrated knowledge of relevant HR laws, policies and industry standard operating procedures
  • Strong ability to conduct data analysis
  • Ability to use deductive reasoning, logic, and independent judgement and experience to accomplish objectives
  • Presentation and public speaking skills are a plus

Computer Skills: To perform this job successfully, an individual should have/be

  • Advanced technical knowledge of HRIS database design, structure, functions and processes
  • Prior experience running a payroll system highly desired
  • Proficient with Microsoft Suite, especially Word, PowerPoint, and Excel including using formulas
  • Proven Microsoft Office skills; Excel skills required (pivot-tables, look-ups, formulas, reporting functions, and graph/charts (must have a high level of expertise in excel including VLOOKUP and data consolidation tools)
  • Experience with Paycom and E-Verify a plus