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Payroll Specialist 21012

State of Montana

This is a Full-time position in helena, MT posted November 11, 2021.

About MDT – At MDT, we take seriously our mission of providing a transportation system and services that emphasize quality, safety, cost effectiveness, economic vitality, and sensitivity to the environment. Involving Montanas residents and communities is a vital part of fulfilling that mission. MDT employees are encouraged to reach their full potential on the job. The work we do at MDT has a direct impact on our community and the quality of life here in Montana. We work with communities to deliver custom transportation solutions. As an organization, we provide flexible hours, alternative work schedules, and a relaxed family-friendly environment to help MDT employees balance their personal and professional interests. MDT is committed to continuous improvement of our employee safety program, our safety and health processes, and to achieving an injury-free workplace. Visit our website at:

Life in Helena, MT – Cradled in the foothills of the Montana Rockies, surrounded by pristine forests, alive with history and culture, lies Helena, “the heartbeat of Montana.” This charming, sophisticated, and beautiful Victorian city is both the capital of the state of Montana and the county seat for Lewis and Clark County. In Helena, you’ll get to know the colorful Queen City of the Rockies! Whether you are interested in outdoor recreation, immersing yourself in the arts and culture of the area, or retracing the history of the Capital City, Helena has something for you. We’ll catch you on the trails, in the theaters, at a community event, or maybe at a local hotspot. Learn more at

About the Position

To be considered for this position, please attach transcripts (if applicable) and answers to the below supplemental questions to your application. Unofficial copies of transcripts are acceptable.

1. How do your qualifications and experiences directly correlate to the duties of this position? Why would you be the best candidate for the job? Examples should highlight your specific skills and abilities and make you stand out. Please limit your answer to a maximum of 1 page.

2. Explain the roles you have held on a team or while working on a group project. Describe the project, your role(s) and the contributions you made so the group could complete the project. What was the outcome? Reflecting on the project, what things would you change if you could? Please limit your answer to a maximum of 1 page.

This position is responsible for providing accurate and concise information to employees, supervisors and human resources in order to process, track, and implement payroll related information. Regularly responds to inquiries such as union affiliation, civil service requirements, W-2 and I-9 questions, benefit information, policies and procedures for MDT and the State, FMLA guidance, and FLSA rules. Assist with a wide variety of other questions or issues that arise during the new hire phase, bi-weekly payroll cycle, and employment status changes that relate to pay or departmental/state-wide policy and procedural changes. Presents training and informational sessions related to payroll processes, state benefits and changes to policies and procedures. Reports directly to the Payroll Supervisor and does not supervise others. This position is part of a career ladder.


Minimum qualifications: 4 years combination of related education and experience such as bachelor’s degree in a related field; or associate’s degree and 2 years of related work experience; or 4 years of related work experience.

As a condition of employment, the successful candidate will be required to sign a release form, which authorizes the department to conduct a name-based background check.

All required additional materials must be submitted by closing date. If you need assistance in completing the online application or if you need an accommodation with the application process, please contact the HR office.

This position is being posted in accordance with the bargaining unit agreement. Non-bargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant, the non-bargaining unit applicants may be considered. However, bargaining unit applicants will have preference.

Relocation assistance may be offered to the successful candidate at the time of offer.

The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at 406.444.6054.

The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program, our safety and health processes, and to achieving an injury-free workplace.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: Not Applicable

Job: Transportation

Salary: $ 52,895.00 – 52,895.00 Yearly

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Shift: Day Job

Travel: No

Primary Location: Helena

Agency: Department of Transportation

Union: Montana Federation of Public Employees

Bargaining Unit: 035 – MDT Employees

Posting Date: Oct 21, 2021, 12:26:07 PM

Closing Date (based on your computers timezone): Nov 8, 2021, 12:59:00 AM

Required Application Materials: Supplemental Questions (Refer to Job Posting), Transcripts

Contact Name: Alycia Gereg | Contact Email: | Contact Phone: 406-444-1849