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Recruitment and Employment Assistant

Ferry County Health

This is a Contract position in Republic, WA posted October 18, 2020.

Job Summary: Assists Human Resource Director with the process of recruitment, hiring and employment. Performs administrative and clerical related duties. Participates in performance improvement and quality improvement (QI) activities. Demonstrates Competency in the Following Areas: Performs administrative and clerical duties to support the Human Resources Director with recruitment and employment. Responsible for scheduling appointments for interviews and setting-up itineraries for potential employees. Verifies references of potential employees. Tracks background checks and notifies the appropriate staff when issues arise from the background checks. Demonstrates the ability to perform secretarial duties, i.e., typing, dictation, follow-up correspondence, preparing reports, memos. Prepares informal mailings for external candidates as well as other types of mass mailings for recruitment. Able to compile data from different sources for special projects; prepares reports. Enters all applicants into the facility’s electronic records system. Updates the facility’s job posting boards as applicable. Answers the telephone in a professional manner; responds to calls for employment opportunities; directs all other calls appropriately. Responds to all inquiries in an expedient manner. Assists Human Resources Director with various agency staff recruitment. Assists with the tracking of employment processes and Human Resources functions. Tracks employee leave of absences; reports leave of absences to the appropriate administrative staff. Maintains procedures and controls to promote communication and adequate information flow. Maintains department personnel records; records are kept confidential. Maintains department records, files, policy and procedure manual. Communicates appropriately and clearly to the Director of Human Resources and other co-workers. Maintains a good working relationship both within the department and with other departments; is a team player. Is a resource person both within the department and to administrative staff of other departments. Demonstrates the ability to handle multiple assignments, balance priorities and make decisions quickly. Demonstrates the ability to be flexible and organized. Maintains thorough documentation. Uses accurate, clear and concise oral and written communication skills. Ensures Human Resources’ policies and procedures are followed at all times. Knowledgeable of federal, state and local laws and regulations governing recruiting and hiring practices. Manages and operates equipment safely and correctly. Demonstrates the ability to order supplies. Performs other duties as assigned. Supports and maintains a culture of safety and quality. Professional Requirements: Adheres to dress code; appearance is neat and professional. Completes annual educational requirements. Maintains regulatory requirements. Wears identification while on duty; uses computerized punch time system correctly. Reports to work on time and as scheduled; completes work within designated time. Attends annual review. Ensures confidentiality of applicants’ and employees’ records. Represents the organization in a positive and professional manner. Compiles with all organizational policies regarding ethical business practices. Actively participates in the department’s quality improvement (QI) activities. Communicates the mission, ethics and goals of the facility, as well as the focus statement of the department. Ferry County Health is a tobacco-free, drug-free employer. Candidates are subject to a drug screen and background check. Ferry County Health does not discriminate in its hiring process the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender (including pregnancy, sexual harassment and other sexual misconduct including acts of sexual violence such as rape, sexual assault, sexual exploitation and coercion), gender identity and/or expression (including a transgender identity), sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. Retaliation is also prohibited. Ferry County Health will comply with state and federal laws such as RCW Chapter 49.60, Title IX, Title VI and Title VII of the Civil Rights Act, the Americans with Disabilities Act, Section 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act, the Vietnam Era Veterans Readjustment and Rights Act, Executive Order 11246 and other similar laws that prohibit discrimination, all as amended. Ferry County Health is an equal employment opportunity/ affirmative action employer.