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Recruitment Coordinator

Vanderbilt University Medical Center

This is a Full-time position in Nashville, TN posted March 4, 2021.

nn Job Summary: nn nn Advanced knowledge and understanding of the planning, implementation and management of research operations.

Responsible for planning and management of the approval, implementation and conduct of research protocols from planning through completion and reporting, assuring that the processes, integrity and quality of the research are assessed and maintained and that the trial is conducted in accordance with Good Clinical Practice Guidelines, federal and sponsor regulations and guidelines, Vanderbilt Policy and Procedure and research protocols.

Serves as a resource for inquiries and maintains communication with the Investigators, participants, sponsors, IRBs, DSMBs and other research related entities.

Functions as a departmental resource in research operations.

nn nn This Recruitment Coordinator position will work with a team of 2 Research Nurse Specialists and 1 Administrative Assistant to identify potential clinical trials for patients with cancer at the Vanderbilt-Ingram Cancer Center.

The position will help design and implement workflows and process that will aid in increasing recruitment to VICC cancer clinical trials.

nn nn Department/Unit Summary: nn nn Vanderbilt-Ingram Cancer Center (VICC) is a leader in the prevention, diagnosis and treatment of cancer.

The centers world-renowned team of experts provides a integrated, personalized and patient-centered approach to cancer care, including treatment, research, support, education and outreach.

From a wide variety of wellness programs to a leading REACH for Survivorship Clinic, patients find support from diagnosis through survivorship.

VICC is a National Cancer Institute-designated Comprehensive Cancer Center, one of just two centers in Tennessee and 51 in the country to earn this highest distinction, and ranks in the top 10 nationwide for cancer research grant support.

Here is a link to our website
– nn nn Position Shift: nn Days nn View how Vanderbilt Health employees celebrate the difference they make every day: nn nn Discover Vanderbilt University Medical Center: nn nn Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world.

It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged.

It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated.

It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.

Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

nn nn VUMC Recent Accomplishments nn nn Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments: nn nn
· US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr.

Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

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· Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

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· Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

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· The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

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· American Association for the Advancement of Science: The School of Medicine has 112 elected fellows nn nn
· Magnet Recognition Program: Received our third consecutive Magnet designations.

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· National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement nn nn
· Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

nn nn Additional Key Elements/ Responsibilities: nn Advanced knowledge and understanding of policies, procedures, and regulations governing human subject’s research, and stipulations of sponsor contracts or requirements and incorporates them in the conduct of research.

Compliantly, accurately and proficiently prepares, processes and manages new research proposals, amendments, continuing review applications, adverse event reports, budgets, and D&H accounts Advanced knowledge and understanding of the Federal regulations and guidelines governing the protection of human subjects, e.g., FDA, OHRP, GCP/ICH , and HIPAA regulations Advanced knowledge of the policies and procedures and requirements of Vanderbilt departments involved in the approval of research (IRB, grants, contracts, finance, etc.) and the ability to proficiently and compliantly maneuver though the approval processes and then assure compliance throughout the research process Advanced knowledge and understanding of the management and implementation of clinical/translational research operations Understands, implements, and follows a clinical/translational study protocol and is able to conduct multiple studies independently, obtaining training or training others to safely and accurately perform or assess required protocol procedures.

Works collaboratively with other staff and departments to complete research protocols, including performing study procedures such as assessing participant eligibility and recruitment, arranging necessary schedules and procedures, completing required participant registration in StarPanel, conducting interviews and laboratory and diagnostic studies, tracking medication usage and other protocol specific investigational procedures.

Problem solves when needed Accurately and compliantly prepares and maintains documents required to be maintained internally and available for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial.

Participates in periodic site visits from sponsor, regulatory authorities and others to review research, source documentation and research procedures.

Participates in data quality assurance reviews Identifies and procures equipment and supplies needed to fulfill project requirements (locally and across multiple sites, if required) Participates in the determination of eligibility and recruits candidates for study participation.

Strives to ensure studies are completed in a timely manner through implementing effective screening and recruitment strategies and completing required documentation in an accurate and timely manner Records data from source documentation and/or participant interaction onto case report forms (either paper or electronic) with awareness and attention to the requirements for accuracy, completeness and timeliness.

Assures research information is collected and stored in a manner that is compliant with regulations/policies and good clinical practice.

Attends to query resolution in a timely manner.

Participates in the development of data collection tools Knowledgeable of the safety reporting requirements of the study protocol, FDA and other regulatory bodies.

In a timely fashion, monitors, detects and reports adverse events meeting requirements of regulatory bodies.

Coordinates activities and gathers information from a variety of sources to achieve stated outcomes Receives and tracks receipt and status of study specimens from multiple sites.

Performs packaging and ships study specimens (blood, urine, etc.) to the sponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation Responsible for study completion processes including data lock, study closeout, reporting and archiving of study files, ensuring completeness and continuity of all study data, performing ongoing checks of clinical/translational data that has been entered on the case report forms (paper or electronic) or in reports and assuring archival of appropriate/required documentation With direction, develops and manages study budgets, monitoring efficient invoicing and taking appropriate action to maintain clinical trial billing compliance, providing reports investigators, department administration and funding agencies With department administration, develops and manages study budgets, monitoring efficient invoicing and taking appropriate action to maintain clinical trial billing compliance, providing reports to investigators, department administration and funding agencies Utilizes coordination skills to complete all research protocols, including patient recruitment, screening, scheduling and organizing of study visits, enrollment, assessments, interviews, laboratory and diagnostic studies, medication tracking and other protocol specific investigational procedures Serves as an advocate for human subjects by establishing and maintaining communication with Investigators, research staff, Sponsors, participants and representatives of professional organizations, participant advocates, and public responsible for, or concerned about, protections for human participants of research and through ongoing monitoring of trial processes and participants With guidance, assesses and evaluates potential participants pertinent medical and historical information to ensure on